Abstracts Submission Guidelines

YOU NEED TO HAVE REGISTERED TO THE CONGRESS IN ORDER TO BE ABLE TO SUBMIT AN ABSTRACT.

HOWEVER please note that you can choose bank transfer as payment option for your registration, and it is okay to delay payment until you know whether your abstract has been accepted

More than 50% of the programme is dedicated to selected abstracts because we want to ensure that the best and most current research is presented. A large panel of international moderators reviews abstracts so that every abstract receives at least 3 reviewer scores.

Abstract submission guidelines: Make sure your abstract is in, on time and in the right format by following these simple steps:

1: Your abstract should be no more than 250 words and should be in English.

2: Abstracts should be continuous text and not split up into subheadings such as "introduction, methods, results"

3: Keep your title concise and informative and only use capital letters for the beginning of a sentence or an acronym/name. DO NOT USE CAPITAL LETTERS FOR YOUR ENTIRE TITLE.

4: All authors’ names should be listed in full and a presenting author should be identified. Please note the email address supplied when you submit your abstract will be used for all correspondence pertaining to the abstract.

5: Names should be listed as initials and surname. Only the first letter of the surname should be capitalised, not the full surname (i.e. Smith, not SMITH)

6: Addresses should be in the following format: Group, Department/Institute, Organisation, Town/City,

7: Do not include acknowledgements or references in your abstracts – these will be included in your word count.

8: Select the subject area that best fits your abstract as this is a guide for review allocation.

9: Please ensure that the email provided when submitting the abstract will still be valid in early-June when the abstract notification is emailed.

Poster Guidelines

Posters should be made in a single A0 size (841mm wide x 1189mm high), portrait orientation. If your poster does not match these dimensions we cannot guarantee that it will fit the poster boards. Each poster will be allocated a number with your notification that you must bring with you.

What happens after you have submitted?

Your abstract will be sent for review and you will be notified of the outcome by email in early June. Please note the notification email will be sent to the email given when you submitted your abstract. If you have not received notification by the middle of June please contact the ESM Office immediately

PLEASE NOTE that all submitting authors will have to have read and agreed to the Abstract Submission Agreement prior to submission.

Guide for sponsors and exhibitors

Thank you for your valued support of our meeting! 

If you are not yet signed up as a sponsor of the meeting, please have a look at our sponsor and exhibitor pack. To discuss the best sponsor package, or for questions about sponsorship or exhibiting at the congress, please contact the ESM office

Once you are confirmed as a sponsor you will receive a contract and an invoice.  As a current sponsor or exhibitor of our congress, you are entitled to a number of free registrations to the congress as well as reduced fees for additional members of your team, please see your contract for confirmation of amount of free registrations, and your invoice for the discount code to use for the free and discounted registrations. PLEASE NOTE that the discounts are available on member rate registrations ONLY. 

Exhibitor Pack

An exhibitor pack with full details on the venue and shipping, as well as any other important information you will need to prepare for your attendance at the Tirana congress will be available here closer to the time of the congress. 

5 reasons to register to the ESM Congress

There are no shortages of compelling reasons why attending ESM meetings is beneficial to you and your lab or institution!
Following are the many benefits you can present to your supervisor.

Be exposed to the entire breadth of your research field. Learning about the advances and breakthroughs in other focuses of study can translate to new approaches for your own lab’s work that you may not think to explore without this exposure. ESM is the best place to gain a broad perspective on the field.

Bring information and training back to the lab. Findings presented at the conference can be shared with other lab and team members to extend the benefits of attending to your entire research group.

Learn about the newest data and tools from the poster sessions and the exhibition. Labs save time and money by improving their research methods. New tools and technologies are unveiled to attendees of ESM meeting.

Investigate potential opportunities for collaborations or develop relationships with other organisations on behalf of your research team. ESM provides ample opportunity to meet with attendees with similar interests.

Present your work to an audience. Attendees who present at ESM’s meeting receive excellent exposure for their work and their lab.

REGISTRATION GUIDELINES

All the fees for the 2020 congress:

For members
Early bird rate up to 30 April
Students: 310 Euros
Academic: 490 Euros
Industry: 650 Euros
Late rates including onsite registrations
Students: 310 Euros
Academic: 600 Euros
Industry: 740 Euros

For non-members
Early bird rate up to 30 April
Students: 350 Euros
Academic: 540 Euros
Industry: 800 Euros
Late rates including onsite registrations
Students: 350 Euros
Academic: 650 Euros
Industry: 890 Euros

Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.

ABSTRACT SUBMISSIONS
Delegates must be registered for the congress prior to submitting an abstracts however those submitting abstracts can avail of a full refund should their abstract not be selected for presentation and the delegate no longer wish to attend the congress.

Please note that you can choose bank transfer as payment option for your registration, and it is okay to delay payment until you know whether your abstract has been accepted. 

Please refer to the ‘abstract submission guidelines’ should you wish to submit an abstract.

PAYMENT GUIDELINES
Payment by credit and debit card is preferred; our payment services are handled by Stripe. 

Payments by bank transfer must be received within 2 weeks of your invoice date.

REFUNDS
We will refund as follows:

1. for cancellations received by May 30th: 50% refund

2. for cancellations received after this date: NO REFUND

Refund / cancellation requests must be sent in writing to office@esmycobacteriology.eu. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.

INVOICING
Invoices are available through your profile on the ESM website. PLEASE NOTE that no separate invoices will be created / sent by the congress office.

All financial questions and queries can be directed to office@esmycobacteriology.eu

Rogner Hotel Tirana: A part of Albania’s recent history

Rogner Hotel is located in the city center of Tirana. As part of the Main Boulevard the Prime Minister’s and Parliament offices are the direct neighbors of the hotel. All major ministries and embassies are within walking distance as are the main downtown shopping areas of Tirana.

Bulevardi Dëshmorët e Kombit
1001 Tirana
Albania
T: +355 4 2235035 
F: 355 4 2235050 
E: info.tirana@rogner.com
W: https://www.hotel-europapark.com/en.html

In the early 1990ies, just after the birth of the new state of Albania, Robert Rogner, creative Austrian builder, visionary and entrepreneur decided to invest in the young republic. A sheep pasture, close to the President’s office in Tirana, became the biggest building site of the town. Kommerzialrat Robert Rogner, founder of Rogner International, once again started building a bridge to a place that had been out of reach until then.

Due to the poor economic situation and resources all the necessary construction materials, machines and expertise had to be shipped into Albania via Trieste. 120 Albanian workers and employees were especially trained in Austrian technical colleges to build the first hotel according to international standards. In 1995 the first guests could be welcomed in the Rogner Hotel Tirana.

How to get there?

Tirana is serviced daily by various European airlines.

Shuttle Service: We offer a shuttle service from Tirana Airport; shuttle service for groups is possible on request. Depending on the time of the day, itinerary from the airport to the hotel takes between 20 to 45 minutes.